Scanning has become a popular tool in most businesses. While there are many methods for implementing scanning in the office, the simplest way is the one that is most often overlooked – Desktop document scanning.
Desktop document scanners are useful for any office worker who has the need to file documents as part of their daily work. Whether filing a document electronically to eliminate paper files and make the document easier to find, using the document as part of a workflow or many of the other tasks that can take advantage of an electronic document, a desktop scanner is a cost effective and efficient tool.
The software bundle that comes with the scanner is a key factor to the purchase of a scanner. There are many software programs designed for specific and sophisticated applications that come at considerable cost and require implementation by experienced professionals. Not having to go out and buy additional specialized software can save considerable money and add to the return on investment in the scanner. Desktop scanners such as those by Epson and Fujitsu come with software that allows you to control how the device scans, manages the scans and even creates a searchable document through the built-in OCR (optical character recognition) package. The OCR alone can pay back the investment in a scanner within months by eliminating the need to go to a filing cabinet to look up paper documents which are often misfiled or lost.